Running a Property Inspection
Lease24's inspection wizard walks you through a professional, room-by-room property inspection with smart checklists, photo documentation, and condition ratings.
Who Can Run Inspections
Inspections are available to Manager, Hybrid, and Admin roles. Owners have read-only access to completed reports.
Starting a New Inspection
- Navigate to Inspections from the sidebar
- Click Schedule Inspection or Quick Inspect
- The wizard opens as a full-page form with four steps
Step 1: Property & Type
Select the basics for your inspection:
- Property: Choose from your properties
- Unit: Select the specific unit (optional for single-unit properties)
- Property Type: Apartment, House, Condo, Townhouse, Duplex, Basement Suite, or Commercial — this determines which rooms appear in your checklist
- Inspection Type: Move-In, Move-Out, Routine, Seasonal, or Emergency
- Season (for seasonal inspections): Spring, Summer, Fall, or Winter — adds season-specific items like furnace checks in winter
- Scheduled Date: When the inspection takes place
- Attendees: Record who was present (tenant, owner, contractor, etc.) with name, role, email, and phone
Step 2: Select Rooms
Based on your property type, Lease24 automatically suggests relevant rooms:
- Required rooms are pre-selected (e.g., Entrance/Hallway, Kitchen, Living Room, Bedrooms, Bathrooms)
- Optional rooms can be toggled on (e.g., Balcony, Garage, Basement, Laundry, Yard)
- Excluded rooms are hidden (e.g., apartments won't show Exterior or Garage)
Rooms expand dynamically based on unit configuration — a 3-bedroom, 2-bathroom unit automatically generates Bedroom 1, Bedroom 2, Bedroom 3, Bathroom 1, and Bathroom 2.
Step 3: Room-by-Room Inspection
Each room is inspected one at a time on its own page, with a progress indicator (e.g., "Room 2 of 5"):
For every item in the room, you'll document:
- Condition Rating: Excellent, Good, Fair, Poor, Damaged, or Missing
- Notes: Free-text description of findings
- Photos: Upload up to 5 photos per item as visual evidence (auto-compressed for storage)
- Action Required: Flag items needing follow-up
- Priority: Low, Medium, High, or Urgent
Each item includes a guidance panel with professional tips — for example, checking door seals on a refrigerator or testing GFCI outlets in bathrooms.
Step 4: Review & Submit
Review all rooms and findings before finalizing. The summary shows:
- Total items inspected
- Items flagged for action
- Overall condition breakdown
- Any rooms with issues highlighted
Click Submit to save. You'll be redirected to the completed inspection detail page.
Inspection Types Explained
| Type | When to Use | Special Items Added |
|---|---|---|
| Move-In | New tenant arriving | Meter readings, key inventory, appliance serial numbers |
| Move-Out | Tenant departing | Comparison with move-in report, cleaning checklist |
| Routine | Periodic checkups | Standard maintenance items |
| Seasonal | Season-specific | Furnace (winter), AC (summer), gutters (fall), drainage (spring) |
| Emergency | After incident | Damage assessment, safety checks |
After the Inspection
- View completed reports from the Inspections list page
- Filter by status: Scheduled, In Progress, Completed, Follow-up Required
- Switch between Card and Table views
- Owners can view reports in their read-only Owner Portal