Understanding Inspection Reports
After completing an inspection, Lease24 generates a detailed report accessible from the Inspections list.
Report Contents
Each report includes:
- Property & Unit: Address and unit identifier
- Inspector: Name of the person who conducted the inspection
- Attendees: Everyone present during the walkthrough
- Date: When the inspection was performed
- Type: Move-in, Move-out, Routine, Seasonal, or Emergency
Room-by-Room Breakdown
Every inspected room shows:
- Each item with its condition rating (color-coded)
- Notes and observations
- Photos attached as evidence
- Items flagged for maintenance action with priority levels
Condition Ratings
| Rating | Meaning |
|---|---|
| Excellent | Like-new condition, no issues |
| Good | Normal wear, fully functional |
| Fair | Minor wear or cosmetic issues |
| Poor | Significant wear, may need repair |
| Damaged | Requires immediate attention |
| Missing | Item not present |
Follow-Up Actions
Items marked "Requires Action" can be linked to maintenance requests directly from the report. Priority levels (Low, Medium, High, Urgent) help you triage repairs.
Using Reports for Disputes
Move-in and move-out reports create a dated comparison record. This documentation is essential for:
- Ontario LTB (Landlord and Tenant Board) proceedings
- Security deposit disputes
- Insurance claims
- Tenant communication about pre-existing conditions